Company formation in Poland – what you need to do

Company set-up can be overwhelming, especially in Poland. Forming a company in Poland is not expensive, but it demands some time and determination. On your way to an operating company, you need to deal with some red tape. The most important institution dealing with businesses in Poland is National Court Register (KRS).

In order to be allowed to operate, a company has to be entered into the Register of Entrepreneurs. It is an official database of all business entities in Poland. You are not there – you do not exist. The Register is maintained by National Court Register (Krajowy Rejestr Sądowy, or KRS). If you want to form a company, you need to file a registration application to a district court for the area you want to be your company’s seat. If you intend to establish a company in Warsaw, apply to the District Court for the Capital City of Warsaw.

Fortunately, today the registration application may be submitted electronically. The set-up process consists of 8 steps in total. Polish Ministry of Justice set up a dedicated “S24” system just for this purpose. Company registration in Poland using the S24 system takes only one day. In this way, you may officially register an sp. z o.o. [limited liability company], sp. jawna [general partnership] or sp. komandytowa [limited partnership]. What is more, the S24 system enables submission of information on annual financial statements (Z-30 form) for companies that are under obligation to provide such information to KRS.

An important thing you must remember about company registration is a court fee connected with company formation in Poland. You need to pay 350 PLN for processing of your application. This can be done by the S24 system as well. You can pay by credit card, PayPall, or by making a bank transfer. Once you pay, a proof of payment will be generated and sent to the competent court. After that, your case should be assigned a reference number. Now, all you need to do is wait. S24 allows you to track all correspondence related to your applications.

Implications for Banking and Business

Developments in the Polish banking sector affect businesses operating in the country in several ways. Access to corporate banking services, credit availability, deposit rates, and payment infrastructure are all critical factors for companies — whether established Polish firms or foreign-owned entities entering the market.

For foreign entrepreneurs setting up operations in Poland, choosing the right banking partner is a strategic decision. Major Polish banks including mBank, ING Bank Śląski, Bank Millennium, PKO BP, and Santander Poland offer varying levels of service for international clients, including English-language online banking, multicurrency accounts, and dedicated relationship managers for corporate clients.

The Polish banking market is well-regulated by the KNF (Financial Supervision Authority) and participates in the EU deposit guarantee scheme (BFG — Bank Guarantee Fund), providing deposit protection up to EUR 100,000 per depositor per institution. This regulatory framework provides stability and confidence for businesses maintaining corporate funds in Polish banks.

If you are doing business in Poland or considering entering the Polish market, Zalewski Consulting can help. Learn more about our corporate tax advisory, or contact us for a free consultation.